on Asia-Pacific Forum for Library and Achives Management
Bangalore, India, UTC- June 1 - 30, 2004
Indonesia is one of the archipelago countries. It
has more than 13.000 islands and more than 40 % of
the area are waters. The biggest islands are Borneo,
Papua, Celebes and Sumatra.
· It is also located near the equator line.
So we like to call ourselves “pearl of the horizon”.
And because of this location we only have tropical
seasons, dry and rainy season with the temperature
normally 30 – 32 Celsius degrees.
· Being archipelago country means having many
dialects as well. We can say there are more than 300
dialects existing and used in Indonesia until now.
But fortunately we can also communicate to each other
in our national language, Bahasa Indonesia.
· At the moment the population living in Indonesia
is more than 200 millions of people. Most of the population
live in Java and among them, 15 millions live in Jakarta,
the capital city.
There are more than 300 synods registered at the Council
of Churches in Indonesia until now. Most of the churches
are formed by their ethnicity and their traditions
shaped by the missionaries coming from Netherlands
· Although there are many churches and denominations
are existing in Indonesia, the awareness of being
united as a church has been an issue among the church
leaders all this time. For this an ecumenical date
is set to celebrate the union of churches in Indonesia
by exchanging the liturgy and also the clergy among
· There are more than 100 seminaries growing
in Indonesia. Yet only less than 20 of the seminaries
carry out the ecumenical issues and subjects. Most
of the seminaries were founded by evangelical churches
to provide their needs in evangelizations.
This is the oldest seminary in Indonesia still existing.
It was founded on 1934 to provide the needs of local
pastors and to prepare the independence of local churches
which at the time were really depending to the Netherlanders.
· Until now there are more than 1000 graduates
have been produced from the seminary. Many of them
have become leaders in churches and other theological
institutions as well as leading theologians in the
· The library itself was set up in 1934 and
until now it has more than 56.000 volumes of books
with more than 33.000 titles of books. There are more
than 100 titles journals still subscribed. Now the
collections are also extended to multi media collections
such as cassettes, CD and VCD, DVD and VHS. The library
is also making clippings and collecting the papers
of the courses and seminars held in the seminary.
· Yet, being 70 years old, the seminary has
not set up an archive center. The center which have
been set up are centers for Christian Education which
become the center to help the Christian teachers and
Sunday school teachers of the churches in Jakarta
to design their program. Beside that there is also
center for liturgy which keeps all kind of collections
including musical instruments to develop the liturgical
· At the moment a proposal has been made to
set up an archive center of the churches in Indonesia.
This project will be lead by the church historian
in the seminary, helped by the librarian and other
Wacana Christian University
Duta Wacana United Theological College was founded
as a union and ecumenical college in 1962 to cover
to the needs of the Indonesian Churches. The college
or seminary was supported by 12 synodes of churches
in Indonesia with the seeds of books about 5000 voloumes.
need forexpending mission on education with a broader
seculer faculties was taken into consideration and
in 1985 the Duta Wacana UTC was develop and founded
to became a Christian University. At present the formerDuta
Wacana United Theological College has became Faculty
of Theology in side by side with other four faculties.
Namely Faculties of Economics, Biology, Architecture,
and Computer Science.
The Duta Wacana UTC/Christian University is located
and set in the ‘heart” of Sultanate City
of Yogyakarta with various access to surrounding the
vold state University of Gajah Mada, the State Institute
of Islamic Studies, the State Institude of Arts and
Music, and hundred other private colleges.
Wacana UTC/Christian University is an ideal and suited
Christian higher institution for study, research,
and encountering with other living faiths and ideologies
on mutual basic of dialogue. The University offers
cources leading to BSc., BComp., B.Arch, BD, M.Th.
and D.Th. formal degrees.
The library is housed in a two studies building to
accommodate two floors of stacks of materials. It
includes a computer section, online catalogue (OPAC),
CD-ROM and Internet sections, spacious reading rooms,
a serial section, a reference section and a rare collections
Staff: The library is managed by a qualified staff
of 10 peoples, including a theological librarian and
an Information Technician Expert, circulatation desk
staff in charge, technical services staff, and students
Holdings: The Library has a hodings of over 32.000
books for theological studies and numbering to 16.000
books for those secular fields of studies. The Library
subscribes to about 132 titles of periodicals, 12
local, national and regional news papers, and stores
about 1225 microfiches on the World Religious Movement
of the Primal Societies, 1200 M.Div/BD thesis, 90
M.Th. theses, and 20 Doctoral Dissertations. Materials
on Mission reports and minutes, and proceedings from
the 19th. Century of the Dutch missionary agencies
such as “ Mededelingen” and “Macedonier”
are preseaved for historical researchers znd the laity.
The holdings are classified and catalogued according
to the Dewey Decimal Classification (21st.ed.), and
able to be accessed through internet by visiting at
Duta Wacana Website://www.ukdw.ac.id.
The need for establishing the University archive corner
(centre) in terms of material holdings, documentation,
facilities, and also staff is real. The university
archive corner (centre) should include annual catalogues
or prospectus, programs of events such as commencements
(graduations), open days, concerts, and the like,
student publications such as news sheets (newsletters),
faculty publications, histories of the seminary and
the university, newspaper clippings, and many other
items, they also include manuscript records. The records
books of student organizations are interesting historically.
The official records of the various seminary/university
offices form an important part of the history of the
seminary/university, they include the register of
students year by year,minutes of Governing, Board
and staff meetings, trustees reports and other official
reports, correspondence of all kinds, photos, and
buildings and other plans for development, university/theological
archivist-librarian should be responsible to keep
safely copies of materials that are meant for public
inspection and use.
Seminary of Eastern Indonesia, Makassar
Theological Seminary of Eastern Indonesia in Makassar
was launched on 18 September 1948 at a temporary location
in Soe, Timor. After years of preparation it moved
to Makassar in 1951. The seminary was run by trustees
set up by Majelis Kristen , (Christian Council of
Churches and Mission Boards in Eastern Indonesia)
an ecumenical institution which was the predecessor
of and pioneer for the Indonesian Communion of Churches.
The Christian Council was motivated by ecumenical
commitment to make visible the unity of the churches
in common worship, witness and service in Indonesia.
The seminary is supported by 19 main line Protestant
churches in Eastern Indonesia but the students come
from the churches in the Western region as well. There
are 506 registered students 2001-2002 academic year
(329 female, 177 male). More than 1.500 alumni work
as pastors, teacher and leaders of the churches throughout
Following the development of our national levels of
education, the seminary began with program of a middle
level college to train pastors for the churches. The
first degree theological program was opened in 1970.
It is accredited by Indonesian Department of Education
and by ATESEA. A Christian education program to train
religious teachers for basic and secondary schools
was opened in 1980 as a join program with the Protestant
section of the Government Religious Affairs Department.
In 1997 a post graduate theological study was opened,
with a focus on socio-historical context as one of
10 seminaries under PERSETIA post-graduate coordination.
The seminary is also a participating school for ATESEA’s
graduate theological program (Master of Theology)
and recently serves as office of the Eastern Indonesia
The seminary campus is located in the southern part
of the city of Makassar one of the main cities in
Eastern Indonesia. The campus buildings (on 22,468
m² grounds) consist of 7 class rooms, chapel,
a building for post graduate study, 2 dormitories
(for 200 students), library, office, meeting room
and 9 houses for staff.
For the last 3 years the Library has been equipped
with automation facilities and internet connections
(http://svl.petra.ac.id) and member of Indonesia Christian
University Virtual Library/InCU-VL (http://incuvl.petra.ac.id)
Library holdings: Books: 20.967 volumes, 15.354 titles
(text books, reference, Indonesian, Asiana collection),
magazine and journal collection (148 titles), newspapers,
thesis collection, downloaded internet files collection,
CD and VCD collection and Archive.
University of Indonesia Tomohon Library
is in Tomohon, North Sulawesi, that is eastern part
of Indonesia close by Philipine. It was founded on
October 7, 1963 at that time was belongs to the Theological
Seminary . Since 1990’s the library has change
to be central library of university who has 7 Faculties
The library has 1800 members (student, academic and
administration staff) with 13.800 titles of books,
25.000 volumes of books and 198 journals. Theological
Faculty is the biggest department in the university
who has 90 % of the content of the library. The university
is belongs to the Evangelical Church in Minahasa or
Gereja Masehi Injili di Minahasa (GMIM).
The national archive also keeps some of the archives
from church history. The archives are about church
history in Indonesia during the colonization of VOC,
a trade company from Netherlands which existed before
the 16th century. Beside that there are also collections
from the church history during the colonization of
the Netherlands government.
· Since the national archive is the continuation
of the government archive during the Netherlands’
colonization, the collections from the church history
kept in national archive are only collections which
have the connection with the state church at that
· Some of the local churches have their archive
but they are not really putting it into their concerns
as archive management is not the primary concern for
Indonesian people (to make it generally said).
· The proceedings and minutes of churches and
Council of Churches in Indonesia are usually kept
in the library and acknowledged as books’ collection
in the library.
2. Nurdiana Sari Wijaya
3. Hilda Virya Putong
4. Yusak Tridarmanto
5. Feronika Arianny Rambing.