on Asia-Pacific Forum for Library and Achives Management
Bangalore, India, UTC- June 1 - 30, 2004
COUNTRY REPORT, MALAYSIA
TRAC TRINITY ANNUAL CONFERENCE ARCHIVES
Board of Archives and History
OF HOPES AND VISIONS OF ARCHIVES IN ASIA AND PACIFIC
Sharing from all countries –
– State subject and introduce team members:
PS and DL.
Format of presentation:
· Country geo-political and cultural data –
· National Archives, National Library organizations,
· TRAC (Trinity Annual Conference of the Methodist
Church in Malaysia) Archives / Hopes and Visions (DL)
· STM (Seminari Theologi Malaysia) Library
and Archives / Hopes and Visions (PS)
1 – National Organizations
National Archives organization is established by an
Act of Parliament to provide for the custody and preservation
of public archives and public records of Malaysia.
The Act also provides for the establishment of State
National Archives main offices are currently located
in Kuala Lumpur.
ForATL CBrief # 1 of 6
National Library is also established by an Act of
Parliament. One of its functions is to implement the
“Pusat Penyerahan Terbitan Negara” (Centre
for the Perservation of National Publications) for
putting together a National Collection so that the
rich heritage in intellect, literary, cultural, knowledge
and human creativity is preserved.
Centre also maintains a bibliographical record for
each work published in Malaysia.
following are included in the definition of a printed
“published work” –
· Serial publications i.e. magazines, journals,
· Pamphlets and brochures
media materials include –
· Video and audio recordings
· Electronic media
· Other media
of the National Library are available on its web-site.
Libraries may also be established; and all states
have at least one while the larger states have branch
CBrief # 2 of 6
2 – The Ecumenical Organizations
ecumenical organizations come under an umbrella body
– the CFM (Christian Federation of Malaysia).
groupings of churches by denomination are as follows
Roman Catholic (RC) churches and organizations
· National Evangelical Christiam Federation
(NECF) – independent churches and organizations
· Council of Churches Malaysia (CCM) –
mainline churches and organizations
Methodist Church in Malaysia (MCM)
MCM grew from missionary efforts as early as February
8th, 1885 when Dr J. M. Thorburn from India preached
his first sermon in Singapore. The development stages
to full autonomy (in 1976) when the MCM and the Methodist
Church in Singapore were constituted as two separate
Conferences were through the Malaya Annual Conference
(MAC) and then the Singapore-Malaya Annual Conference
MCM is now structured into five Annual Conferences
Sarawak Chinese Annual Conference (SCAC)
· Sarawak Iban Annual Conference (SIAC)
· Chinese Annual Conference (CAC)
· Tamil Annual Conference (TAC)
· Trinity Annual Conference (TRAC)
two Mission Conferences.
CBrief # 3 of 6
in the field of Achives, the MCM has established a
Centre for History and Information in 1996. Its functions
To be the repository of all documents, records, journals
and artefacts of historic value pertaining to the
· To preserve, or cause to be preserved the
above and to make them available to all Conferences
and agencies of the MCM and to bona-fide researchers
· To advise on the maintenance and preservation
of our heritage of buildings, fittings, memorials
· To publish news and articles of historical
interest for benefit of MCM churches through an Archival
periodical or the official MCM bulletin; also to arouse
appreciation for the history of the World Methodist
Church in general and that of the MCM in particular.
set up the Board of Archives and History (TRAC BAH)
in 1984 at its Ninth Session. This is 17 years after
BAH is the official custodian of TRAC archives and
records; but the Board has yet to be “empowered”
with a full constitution.
inaugural board set out these plans –
Stage 1 – Inform and educate through publicity
# Awareness through Posters, Book marks
# Photo essay contest on “My Church”
# Observances of Heritage Sundays (Second
Sunday in September)
· Stage 2 – Locate and collect records
through field trips
· Stage 3 – Classification: Plans included
cataloging and publications.
1 which aims at developing an awareness of our heritage
is on-going with training programmes and workshops
CBrief # 4 of 6
milestones are –
· Disseminating information on preparing a
local church’s history
· Workshop on “Writing Your Church’s
· Instructions on Conducting Oral History interview
· Workshop on Oral History
· Workshop for Local Church Archivist/Historians
· Road Shows to TRAC districts on “No
Archives – Know Archives” : on-going and
developing the thrust on “Be a Church Historian”
Stage 2 activities on collection are being done on
last year (2003), TRAC Archives was a “squatter”
in any available storage space. As such, efforts to
collect valuable records and artefacts from TRAC churches,
especially the centennial ones were always pre-ampted
by “where to store after collection ?”/”better
to leave these at the local church for now?”.
some space has been allocated at the TRAC Head Office
building which itself is a very modest single-storey
BAH will begin Stage 3 processes now that TRAC Archives
has a permanent home.
BAH Board members, who are all volunteers, have given
time for TRAC Archives work. Co-opting some more volunteers
may be possible, but some basic training need to be
given to these volunteers before they can give full
benefit to Archives work.
When the pressure for an Archivist/Archives Administrator
becomes greater, funds will need to be budgeted and
ForATL CBrief # 5 of 6
Plans (Hopes and Visions)
Archives level –
· BAH fully constituted with mandate for requisition
from TRAC churches of records and artefacts of historical
value. Surrogates at TRAC Archives may be an option.
Also, a Committee on Archives and History headed by
an Archivist/Historian at the Local Church be constituted.
· Co-operate with and provide technical support
to the MCM Centre for History and Information.
· Full time trained staff.
· Resources made available to researchers.
· Web-site development
· Computer-based indexing and record management
· Cross-training and exchange programmes
· More of these opportunities to meet and update
· Information exchange through the Internet
Hup Thuan (David)
Trinity Methodist Church
6, Jalan 5/37, 46000 Petaling Jaya,
Selangor D.E., Malaysia
Seminari Theoloji Malaysia Archives
Seminari Theoloji Malaysia was founded on 6th January
1979. It began out of the need for the Malaysian churches
to provide training for pastors and church workers
in the local context. Officially Seminari Theoloji
Malaysia is sponsored by the Evangelical Lutheran
Church in Malaysia, the Methodist Church in Malaysia
and the Anglican Diocese of West Malaysia and Sabah.
We are accredited by ATESEA to offer the Bachelor
of Theology, Bachelor of Divinity, Master of Divinity
and the Master of Theology degrees.
The Library is an integral part of the ministry of
STM, providing the necessary support facilities for
theological education and research. It currently holds
more than 30,000 volumes in various collections and
receives more than 200 journals and periodicals. We
have a reasonable collection of multimedia and audiovisual
materials. To keep up with the advances in information
technology and knowledge, the catalogue and the library
management system was fully automated in 2000 and
Internet search facilities have been made available.
The Archives was set up in the Library for the development
of archival resources. The primary focus was to collect
materials pertaining to the historical development
of Christianity in Malaysia and Singapore in order
to preserve the memories of the church in this region.
Current collection has been divided into the following
1. Rare Books
2. Souvenir Magazines
3. Conference Proceedings/Conference Journals
7. Accounts Books
8. Register of Baptisms
9. Newsletters/Worship Bulletins
10. Unpublished Biographies
11. Newspaper Clippings
12. Special Collection
do we hope to achieve
One of the objectives of STM is to develop a centre
for research on issues facing the Malaysian church.
Towards this objective, the archive aims to become
a well-equipped resource centre on Malaysian church
history and has embarked on acquisition project through
STM’s newsletter for donations of any archival
resources to STM.
A.) To do an index of the relevant archival materials
currently available in our archives. The primary focus
of this index will be on Malaysia and Singapore (this
will include Sabah and Sarawak).
B.) To digitize relevant collections for a wider usage.
C.) To develop a partnership program which will enable
us to network our resources with other seminary archives.
An index of the archival resources is crucial as this
will enable each of us to view what the other seminaries
have in their holdings and this will help us in terms
of cost and time.
Finally, we are grateful to ATESEA for their recent
grant to purchase a dehumidifier, as well as a scanner
and computer to digitize relevant documents.
Seminari Theoloji Malaysia
P.O. Box 175, 70720 Seremban,
Negeri Sembilan, Malaysia