Archives Management in TaiwanPresented atGroup Library
Training on Archives ManagementJune 1-30, 2004 in
Bangalore, IndiabyLi-chun Huang, MA.Librarian Chang
Jung Christian University
The Archives Management in Taiwan
The archives management in TaiwanThere are four main
Palace MuseumThe National Palace Museum collects,
preserves, and promotes the essence of Chinese art
and crafts.National Palace Museum owns a collection
of Archives in Old Manchu It means that those archives
belong to Ching Dynasty.
Taiwan Historica Taiwan Historica has collected photographs,
documents, contracts and films related to Taiwan history,
culture,folklore, arts and religions through purchase,
exchange, photocopy andreproduction from both public
andprivate institutes .Taiwan Historica is under
Academia HistoricaAcademia Historica was established
in 1912. Academia Historica is under the President’s
Office. Academia Histroicaedits the national history,
local historyand preserves national importantarchives.
Except this, Academia Histroica haspreserved all
the archives of presidentand vice president since
4. National Archives AdministrationThe director said
“Archive refers todocument sorted, recorded,
registered,and preserved. An archive consists of
all kinds of records and files produced during the
administrative process in accordance with law.”
National Archives Administration is under Executive
Yuan (Branch) of Government.
The Establishment of National Archives Administration
? National Archives Administrationwas created on
November 23, 2001.? The Archives Act passed in 1999,
andtook effect on January 1, 2002, so did the bylaws.
This marked the beginning of an institutionalized,
standardized, and professionally managed national
systemof archives. It was a milestone for Taiwan’s
development in filing systems.
(2) The Functions of the National Archives Administration
? Planning and enacting archivesmanagement policies,
regulationsand management systems.? Supervising,
evaluating and coordinating the management and application
(3) The operations of archives management are as follows:
? Checking. ? Classification. ? Cataloging. ? Preservation.
? Retrieval and access.? Disposition.? Security control.
? Other operations of archivesmanagement and providing
required relevant facilities.
(4) The Organization of NationalArchives Administration
The National ArchivesInformation System(NAIS)
Formats of Preserved Archives
(7) The Preservation Environment
(8) Data interchange standardsThe USMARC Format for
Bibliographic Data (USMARC) and the Encoded Archival
Description for archives(EAD).
(9) The Principles of Paper Archives’ Preservation
1. Principle of Prevention2. Principle of Compatibility
3. Principle of Similarity4. Principle of Reversibility
The archives management in Presbyterian Church in
From the efforts of the Englishmissionaries in the
south from 1865 and the Canadianmissionaries in the
north from1872, a Taiwanese PresbyterianChurch began
to take shape.
Till now about 139 years, there are many many important
historical archival documents left. Some archives
on the homepage of Presbyterian Church in Taiwan,
they also can be retrieved from full text. But there
are many archives stored in different places.
are many valuable historical archives preserved in
Chang Jung High School and Tainan Theological College
Tainan Theological College and Seminary
Jung High School
Church in Taiwan is planning to set up an Archives
Center in Chang Jung Christian University . They will
collect all of the valuable archives together to the
Chang Jung Christian University ?Tainan Theological
College and Seminary and Chang Jung High School are
affiliated with Presbyterian Church in Taiwan now.
Chang Jung Christian University will build a new David
Landsborough Memorial Library in two years. Then the
current library building will be used as the Archives
Archives management will be a tremendous challenge
for us and will be a new milestone for our library.
I am sure this training will be extremely helpful
for our preparation for the Archives Center.
2. http://www.pct.org.tw3. http://www.lib.cju.edu.tw
4. http://www.drnh.gov.tw/5. http://www.npm.gov.tw/
6. http://www.ttcs.org.tw/7. http://www.cjshs.tn.edu.tw/