The
Archives Management in Taiwan Presented at Group Library
Training on Archives Management June 1-30, 2004 in
Bangalore, India by Li-chun Huang, MA. Librarian Chang
Jung Christian University
The Archives Management in Taiwan
The archives management in Taiwan There are four main
places.
National
Palace Museum The National Palace Museum collects,
preserves, and promotes the essence of Chinese art
and crafts. National Palace Museum owns a collection
of Archives in Old Manchu It means that those archives
belong to Ching Dynasty.
2.
Taiwan Historica Taiwan Historica has collected photographs,
documents, contracts and films related to Taiwan history,
culture, folklore, arts and religions through purchase,
exchange, photocopy and reproduction from both public
and private institutes . Taiwan Historica is under
Academia Historica.
3.
Academia Historica Academia Historica was established
in 1912. Academia Historica is under the President’s
Office. Academia Histroica edits the national history,
local history and preserves national important archives.
Except this, Academia Histroica has preserved all
the archives of president and vice president since
2003.
4. National Archives Administration The director said
“Archive refers to document sorted, recorded,
registered, and preserved. An archive consists of
all kinds of records and files produced during the
administrative process in accordance with law.”
National Archives Administration is under Executive
Yuan (Branch) of Government.
The Establishment of National Archives Administration
? National Archives Administration was created on
November 23, 2001. ? The Archives Act passed in 1999,
and took effect on January 1, 2002, so did the bylaws.
This marked the beginning of an institutionalized,
standardized, and professionally managed national
system of archives. It was a milestone for Taiwan’s
development in filing systems.
(2) The Functions of the National Archives Administration
? Planning and enacting archives management policies,
regulations and management systems. ? Supervising,
evaluating and coordinating the management and application
of records.
(3) The operations of archives management are as follows:
? Checking. ? Classification. ? Cataloging. ? Preservation.
? Retrieval and access.? Disposition. ? Security control.
? Other operations of archives management and providing
required relevant facilities.
(4) The Organization of National Archives Administration
(5)
The National Archives Information System (NAIS)
(6)The
Formats of Preserved Archives
(7) The Preservation Environment
(8) Data interchange standards The USMARC Format for
Bibliographic Data (USMARC) and the Encoded Archival
Description for archives(EAD).
(9) The Principles of Paper Archives’ Preservation
1. Principle of Prevention 2. Principle of Compatibility
3. Principle of Similarity 4. Principle of Reversibility
The archives management in Presbyterian Church in
Taiwan
From the efforts of the English missionaries in the
south from 1865 and the Canadian missionaries in the
north from 1872, a Taiwanese Presbyterian Church began
to take shape.
Till now about 139 years, there are many many important
historical archival documents left. Some archives
on the homepage of Presbyterian Church in Taiwan,
they also can be retrieved from full text. But there
are many archives stored in different places.
There
are many valuable historical archives preserved in
Chang Jung High School and Tainan Theological College
and Seminary.
Tainan Theological College and Seminary
Chang
Jung High School
Presbyterian
Church in Taiwan is planning to set up an Archives
Center in Chang Jung Christian University . They will
collect all of the valuable archives together to the
Archives Center.
Chang Jung Christian University ?Tainan Theological
College and Seminary and Chang Jung High School are
affiliated with Presbyterian Church in Taiwan now.
Chang Jung Christian University will build a new David
Landsborough Memorial Library in two years. Then the
current library building will be used as the Archives
Center.
Archives management will be a tremendous challenge
for us and will be a new milestone for our library.
I am sure this training will be extremely helpful
for our preparation for the Archives Center.
Reference: 1. http://www.archives.gov.tw/internet/
2. http://www.pct.org.tw 3. http://www.lib.cju.edu.tw
4. http://www.drnh.gov.tw/ 5. http://www.npm.gov.tw/
6. http://www.ttcs.org.tw/ 7. http://www.cjshs.tn.edu.tw/
8. http://www.th.gov.tw/